Minutes of General Body Meeting that was virtually conducted over "Google Meet" on 20-February-2021.
* The meeting started with Tamizh Thaai Vazhthu
* Board Chairman Babu Krishnasamy introduced the board members and the special committee that was appointed for amending ByLaws. He provided background information and explained the reason for amending the current ByLaws.
* The Amendment committee consisting of Dr.Sundaramurthy and Mrs.Sudha Nagarajan provided further explanation on the need for amendments. They also introduced the Amendment #1 and allowed for Q&A.
* Based on the year 2020 membership list, Tamizh Sangam had the following membership:
167 Family Members (334 voters)
15 Single Members (15 voters)
Total of 349 Voters
Rules:
20% of the voting members (70 members) are required for the quorum in a general body meeting.
99 Members were present in the meeting including those attended through proxy. This provided the quorum. So, the voting was conducted.
An amendment is considered PASSED when 2/3rd of the members present (66 members) vote "YES".
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Amendment #1 :
Section 12: Emergency Situation Handling
In the event of an emergency situation such as a natural catastrophe, terrorist attack, pandemic, etc., and if a new Executive Committee and/or BOD and/or Advisors could not be elected/formed, the existing BOD with a simple majority may decide to bring a resolution for voting in the General Body to extend the term (s) of any/all of the Executive Committee, BOD and/or Advisors to 1 (One) more year. This Amendment is effective from 1-January-2021.
RESULT: PASSED (YES: 96 / NO:0)
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After the Amendment#1 was passed, the Board of Directors introduced the Amendment#2 and asked members for voting to approve.
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Amendment #2:
Board Of Directors hereby request the following resolution to be passed:
Due to COVID-19 emergency situation, in spite of following the election process as defined in the bylaws, a new executive committee could not be elected. As a result, Board would like to extend the term of the current executive committee, Board of Directors and advisory board for another year effective from 1-January-2021.
RESULT: PASSED (YES: 88 / NO: 0)
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Sincerely,
Board of Directors
Babu Krishnasamy
Thanigs Muthu
Balaje Govindan
Rajkumar Subash
Gopi Sundaresan
Rajaram Palanisamy
Siva Gangadharan
Muthiah Natarajan
Prakash Selvaraju
